Nowadays, another common thing in the business world is that people tend to send all documents in PDF. The reason for this is simple: by doing so you are making sure that the file can be viewed on all systems without any issue whatsoever. For example, sending an Excel file from your Windows PC to a colleague who uses a Mac would be problematic as the two systems interpret data differently. But if you send the file in PDF, you don’t have to think worry about it.
However, there is an issue with PDFs too, if some colleague wants to make any kind of corrections to the data, they won’t be able to do so. Unless they have a professional PDF software solution that can extract the data from PDF files and return it to the previous state, in this case an MS Excel file.
That is why we are taking a look at an all-in-one PDF tool called Able2Extract Pro 11 that can impeccably convert PDF to Excel.
Step-by-step extraction of PDF tables to Excel
Able2Extract is developed to excel at this task and we will show you how to make the most of it. To perform the extraction of tables from PDF to Excel you just need to follow these 4 easy steps:
1. Opening the PDF file
Click on the Open icon and select the PDF file you want to extract the data from.
2. Selecting the work area
Next step is to select the area you are going to extract. You have to determine if you want to extract the entire document (All) or to convert only the part of the table you need (Area).
3. Choosing conversion type
After selecting the desired area click on the Excel icon on the toolbar and the pop-up menu will ask you to select whether you want to make an Automatic or a Custom conversion.
Automatic conversion is a safe choice if you are a basic user not yet familiar with what Able2Extract has to offer. It is a plain and simple conversion process that will generate the Excel output based on the table structure of the original document.
Custom Excel conversion is the most prominent and unique feature of Able2Extract. Its uniqueness lies in the fact that by choosing Custom Excel option you can ensure the most accurate conversion. You can literally move and adjust the columns and rows before clicking on the conversion button. There is also an option that allows you to save the template for future usage.
Because of its peculiarity, we will explain the custom conversion options in more details below:
Custom conversion options
Within the right side panel, you have a set of options that will allow you to completely tailor the tables to your needs as follows:
Page range – Enables you to select the page range to apply a table structure to each page of the indicated range.
Tables – In this section, you can Add or Delete tables and replot the table structure.
Columns – Use this option to Add or Erase Columns within the table. In the drop-down menu, you can choose how to treat content (text, numbers) when it comes into contact with the column line. If you want to customize how the content in the columns is treated, you can do that by clicking the Column Type button.
Rows – First, you need to check the Show Row and Manual Row editing option which will activate the Add Row and Erase Row Line buttons. Now you can manually manipulate with row distribution.
Header and Footer – Here you have the option to exclude Header and Footer, to adjust where they fall or you can select to keep the first header and the last footer.
View options – You can check the Show Preview option to see how your changes look before converting the file. But, if you have a large file you can check the Only Current Page to see the changes on that page so the performance won’t be hampered.
4. PDF to Excel conversion
After making all the necessary alterations your tables are ready to be converted from PDF to Excel spreadsheets. You can do this by clicking the green Convert button at the bottom right corner.
After the conversion process ends your file will be open in Excel and ready for further manipulation.
At the end of the day, you don’t need to be an expert to get the job done. You just need a PDF solution like Able2Extract Professional 11. And we must agree that Able2Extract delivers on its promise to make the most accurate conversion output. There are many PDF software solutions out there and most of them come with a hefty price tag. If you want to have a professional PDF tool at your disposal without breaking a bank we suggest trying Able2Extract.